VT Email

There are currently 3 different email scenarios at VT

VT Google Apps

Address: PID@vt.edu

Everyone with a VT PID has a VT Google Apps account. This is the most common denominator for VT email.

Email can be accessed through the web interface, or by configuring a desktop client via IMAP.

Exchange (Soon to be Office365)

Exchange Landing Page

Address: PID@exchange.vt.edu.

Exchange is F/S only, though students can be sponsored for an Exchange account.

The most common Exchange scenario involves email from VT Google Apps (PID@vt.edu) being forwarded to the Exchange account (PID@exchange.vt.edu). This does not include emails flagged as spam (see below)

Local Exchange (ITAR)

Address: PID@exchange.vt.edu.

If you are on an ITAR related project, email sent to PID@vt.edu does NOT get sent to VT Google Apps, and instead everything goes directly to PID@exchange.vt.edu. There is no spam filtering in this situation, be prepared to deal with a lot of spam using filters on your desktop client.

Managing Spam

Outlook 2013 Filter

1. Create a new rule (Home Tab -> Rules -> Create Rule)
2. Click Advanced Options
3. In the Step 1 box, check with specific words in the message header
4. In the Step 2 box, click specific words
5. Enter X-Spam-Flag: YES in the text box and click Add
   • You can add X-Gm-Spam: 1 as an additional option
6. Click Next
7. In the Step 1 box, check move to the specified folder
8. In the Step 2 box, click specific folder and choose the folder (Junk E-mail is recommended)
9. Click Finish and give it a name

Spam (Unwanted Email)

VT Google Apps Mail Mailbox Management

Checking Spam in Your VT Google Apps Mail Account

Stopping Email from Going to Spam in VT Google Apps Mail

Managing Spam when Forwarding VT Google Apps Mail by Creating a Filter