Identity Finder

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#You may now start Identity Finder and [http://www.security.vt.edu/idf/mac_use.html run a scan].
 
#You may now start Identity Finder and [http://www.security.vt.edu/idf/mac_use.html run a scan].
  
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=Using TrueCrypt and VT Personal eToken to encrypt your data=
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=Protecting your Sensitive Data=
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*ECE recommends using the VT Personal eToken with a [http://www.truecrypt.org/docs/?s=keyfiles keyfile] instead of a normal password. This method provides both physical security and lets you to copy the keyfile to a remote secure location for backup and recovery. The ECE IT Group strongly recommends backing up your keyfile, and offers backup services to this end.
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If you have discovered any sensitive data on your computer using Identity Finder, we strongly recommend that you use the '''Scrub''' Feature in the Identity Finder program to delete files or emails. If you have a strong reason for keeping this information, we recommend using TrueCrypt to encrypt the data.
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===Creating the TrueCrypt Volume and Keyfile===
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Please see our article on using [TrueCrypt TrueCrypt and VT eTokens].  
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*Download and install [http://www.truecrypt.org/downloads TrueCrypt] and the [http://www.pki.vt.edu/pdc/ Virginia Tech eToken] software
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#Open TrueCrypt
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#Click on '''Settings''' menu -> '''Security Tokens...'''
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#In the dialog box enter the following and click '''OK''':
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#* '''Windows''': C:\Windows\system32\etpkcs11.dll
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#*'''OS X''': /usr/local/lib/libeTPkcs11.dylib
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#Click on '''Tools''' menu -> '''Keyfile Generator'''
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#*'''Note''': Technically any file can be a [http://www.truecrypt.org/docs/?s=keyfiles keyfile], however we recommend creating a new one with the built-in tool
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#Follow the instructions at the top of the window, then select '''Generate and Save Keyfile...''' and choose a easy-to-remember filename.
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#Click '''OK''' to close the Keyfiles window
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#Insert your VT eToken into a USB slot
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#Click on '''Tools''' menu -> '''Manage Security Token Keyfiles...''' and enter the eToken password
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#*'''Note''': If you are not prompted for your eToken password, please make sure that you have properly installed the [http://www.pki.vt.edu/pdc/matrix.html eToken software].
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#Click on '''Import Keyfile to Token...'''
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#Select the keyfile you created in step 5 and click '''Open'''
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#Click '''OK''' twice to close out of the Security Token windows.
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#Click on '''Settings''' menu -> '''Default Keyfiles...'''
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#Click on '''Add Token Files...'''
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#Select your eToken name and click '''OK''' twice to close the windows.
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#Read the prompt and click '''Yes'''
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#Click on '''Create Volume''' to start the Volume Creation Wizard
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#Select '''Create an encrypted file container''' and click '''Next'''
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#Select '''Standard TrueCrypt volume''' and click '''Next'''
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#Click '''Select File...''', choose a filename and location for your TrueCrypt volume and click '''Next'''
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#*'''IMPORTANT''': This file is the encrypted "folder" where you will be putting your sensitive data, remember where you save it!!
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#Select '''AES''' in the drop-down menu and click '''Next'''
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#Choose a volume size appropriate for your files. This is a static volume size, you will need to make a new TrueCrypt volume if you run out of room for your files.
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#Leave the password boxes clear, check '''Use keyfiles''' and click on '''Keyfiles...'''
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#Select your eToken name and click '''OK''',
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#Click '''Next'''
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#Enter your eToken password
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#Keep the default Filesystem options (FAT, Default, uncheck Dynamic) and move your mouse as randomly as possible for a brief time before clicking '''Format'''
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#Click '''OK''', then '''Next''', then '''Cancel''' to close the Volume Creation Wizard
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#Click '''Settings''' menu -> '''Preferences'''
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#Under the Auto-Dismount section:
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#*Check "User logs off" (default)
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#*Check "Screen saver is launched"
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#*Check "Auto-dismount volume after no data has been read/written to it for ____ minutes" (Recommended 25 minutes)
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#*Check "Force auto-dismount even if volume contains open files or directories" (default)
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#Click '''OK''' to close the preference window
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#See the next section for instructions on mounting the TrueCrypt Volume you have just created
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===Mounting your TrueCrypt Volume===
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#Open TrueCrypt
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#Insert your VT eToken into a USB slot
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#Select a drive letter in the main window
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#In the "Volume" section, click on '''Select File...'''
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#Select the TrueCrypt Volume file you created in the section above and click '''Open'''
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#Click on '''Mount'''
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#Enter your eToken password and click '''OK'''
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#Your TrueCrypt Volume will open in a new Windows Explorer window, and you can move your files to the folder. The volume is mounted as an additional drive under Computer
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#* Remember that your TrueCrypt Volume will dismount automatically if you do not use it for the ____ minutes set in the instructions above
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#When you are finished working with your TrueCrypt volume, remember to '''Dismount'''!
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Please contact John Harris or Branden McKagen for questions or concerns.
 
Please contact John Harris or Branden McKagen for questions or concerns.

Revision as of 14:52, 9 August 2011

Protecting sensitive information is important to Virginia Tech and ECE. Virginia Tech’s Standard for Storing and Transmitting Personally Identifying Information defines 7 data elements that must be protected with encryption when kept on your computer.

  • Social security number
  • Bank account numbers
  • Driver’s license numbers
  • Credit card numbers
  • Debit card numbers
  • Passport numbers
  • Date of Birth in the same document as first and last name


Finding these data elements can be challenging. To help find this sensitive information, Virginia Tech has purchased a site license for Identity Finder. Identity Finder is commercial software that searches for sensitive data such as social security numbers, credit card numbers, and a variety of other data elements. It is a powerful tool that faculty and staff can use to find sensitive data on their Virginia Tech owned machines and storage. For more information on the VT Policies for securely storing and using sensitive data, please see the following:


The Bradley Department of Computer and Electrical Engineering encourages using Identity Finder to find any sensitive information on your computer(s). When this information is found, we recommend either securely removing the file(s) or email(s) using the Identity Finder Shred function or by encrypting the data using using TrueCrypt and the VT eToken (see below)

Please see the VT Identity Finder page for more information on using Identity Finder to scan your computers.

Contents

Installing Identity Finder

To install a stand-alone version of Identity Finder, please see the instructions at the VT Identity Finder page.

The Bradley Department of Computer and Electrical Engineering recommends registering your copy of Identity Finder with our ECE Serve. By registering with our Server, your Identity Finder install will be centrally managed by the ECE IT team and your computer will be scanned automatically once a month.

Install and Register Identity Finder with the ECE Server (Windows)

  1. Download Identity Finder from http://network.software.vt.edu
  2. Install Identity Finder
  3. Download ECE_IdentityFinder_WIN.cmd
  4. Open the download folder, right click on ECE_IdentityFinder_WIN.cmd and select Run as Administrator
  5. Close the cmd window after the service has been restarted.
  6. You may now start Identity Finder and run a scan.
    • NOTE: By default, Identity Finder will only scan My Documents and Settings. This is not sufficient, and Identity Finder should be set to scan My Computer.

Install and Register Identity Finder with the ECE Server (Macintosh)

  1. Download Identity Finder from http://network.software.vt.edu
  2. Install Identity Finder
  3. Download ECE_Identity_Finder_OSX.dmg
  4. Open a folder to the download location and double click ECE_IdentityFinder_OSX.dmg
  5. Inside the window that opens, double click IdentityFinder_ECEServer.app"
  6. You may now start Identity Finder and run a scan.

Protecting your Sensitive Data

If you have discovered any sensitive data on your computer using Identity Finder, we strongly recommend that you use the Scrub Feature in the Identity Finder program to delete files or emails. If you have a strong reason for keeping this information, we recommend using TrueCrypt to encrypt the data.

Please see our article on using [TrueCrypt TrueCrypt and VT eTokens].

Please contact John Harris or Branden McKagen for questions or concerns.

Retrieved from "https://computing.ece.vt.edu/mediawiki/index.php?title=Identity_Finder&oldid=1346"
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