Email Management
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There are currently 3 different email scenarios at VT | There are currently 3 different email scenarios at VT | ||
| − | ===VT Google Apps=== | + | ===Scenario 1 - VT Google Apps=== |
Address: PID@vt.edu | Address: PID@vt.edu | ||
| − | Everyone with a VT PID has a VT Google Apps account. This is the most common denominator for VT email. | + | '''Everyone''' with a VT PID has a VT Google Apps account. This is the most common denominator for VT email. |
Email can be accessed through the [https://mail.google.com/a/vt.edu web interface], or by [https://answers.vt.edu/kb/entry/3541/ configuring a desktop client] via IMAP. | Email can be accessed through the [https://mail.google.com/a/vt.edu web interface], or by [https://answers.vt.edu/kb/entry/3541/ configuring a desktop client] via IMAP. | ||
| − | ===Exchange | + | ===Scenario 2 - Exchange 2013=== |
[https://computing.vt.edu/content/exchange-0 Exchange Landing Page] | [https://computing.vt.edu/content/exchange-0 Exchange Landing Page] | ||
| Line 17: | Line 17: | ||
Exchange is F/S only, though students can be sponsored for an Exchange account. | Exchange is F/S only, though students can be sponsored for an Exchange account. | ||
| − | The most common Exchange scenario involves email | + | The most common Exchange scenario involves forwarding email sent to your VT Google Apps (PID@vt.edu) to your Exchange account (PID@exchange.vt.edu). This does not include emails flagged as spam by Google (see Managing Spam below). |
| − | ===Local Exchange (ITAR)=== | + | [https://computing.vt.edu/kb/entry/1870 Enabling or Disabling Forwarding of VT Google Apps Mail] |
| + | |||
| + | ====Archiving Exchange Emails==== | ||
| + | We recommend archiving your exchange emails to your VT Google account. | ||
| + | |||
| + | # Start by enabling IMAP in your VT Google account: https://computing.vt.edu/kb/entry/3986 | ||
| + | # Next configure Outlook to connect to your VT Google account: https://computing.vt.edu/kb/entry/3945 | ||
| + | # Under the VT Google account in Outlook, right-click the inbox and '''Create New Folder''' and name it Archive | ||
| + | # Drag and drop emails or folders from the Exchange account to the Archive folder under the Google account | ||
| + | |||
| + | ===Scenario 3 - Local Exchange (ITAR)=== | ||
Address: PID@exchange.vt.edu. | Address: PID@exchange.vt.edu. | ||
| − | If you are on an ITAR related project, email sent to PID@vt.edu does NOT get sent to VT Google Apps, and instead everything goes directly to PID@exchange.vt.edu | + | If you are on an ITAR related project, email sent to PID@vt.edu does NOT get sent to VT Google Apps, and instead everything goes directly to PID@exchange.vt.edu. |
=Managing Spam= | =Managing Spam= | ||
| − | ==Outlook Filter== | + | ==Outlook 2013 Filter== |
| − | # Create a new rule | + | # Create a new rule (Home Tab -> Rules -> Create Rule) |
| − | # | + | # Click '''Advanced Options''' |
| − | # Add | + | # In the Step 1 box, check '''with specific words in the message header''' |
| − | # Click Next | + | # In the Step 2 box, click '''specific words''' |
| − | # | + | # Enter '''X-Spam-Flag: YES''' in the text box and click '''Add''' |
| − | # | + | #* You can add '''X-Gm-Spam: 1''' as an additional option |
| − | # | + | # Click '''Next''' |
| + | # In the Step 1 box, check '''move to the specified folder''' | ||
| + | # In the Step 2 box, click '''specific folder''' and choose the folder (Junk E-mail is recommended) | ||
| + | # Click '''Finish''' and give it a name | ||
[https://computing.vt.edu/content/spam-unwanted-email Spam (Unwanted Email)] | [https://computing.vt.edu/content/spam-unwanted-email Spam (Unwanted Email)] | ||
Latest revision as of 08:23, 8 October 2014
Contents |
[edit] VT Email
There are currently 3 different email scenarios at VT
[edit] Scenario 1 - VT Google Apps
Address: PID@vt.edu
Everyone with a VT PID has a VT Google Apps account. This is the most common denominator for VT email.
Email can be accessed through the web interface, or by configuring a desktop client via IMAP.
[edit] Scenario 2 - Exchange 2013
Address: PID@exchange.vt.edu.
Exchange is F/S only, though students can be sponsored for an Exchange account.
The most common Exchange scenario involves forwarding email sent to your VT Google Apps (PID@vt.edu) to your Exchange account (PID@exchange.vt.edu). This does not include emails flagged as spam by Google (see Managing Spam below).
Enabling or Disabling Forwarding of VT Google Apps Mail
[edit] Archiving Exchange Emails
We recommend archiving your exchange emails to your VT Google account.
- Start by enabling IMAP in your VT Google account: https://computing.vt.edu/kb/entry/3986
- Next configure Outlook to connect to your VT Google account: https://computing.vt.edu/kb/entry/3945
- Under the VT Google account in Outlook, right-click the inbox and Create New Folder and name it Archive
- Drag and drop emails or folders from the Exchange account to the Archive folder under the Google account
[edit] Scenario 3 - Local Exchange (ITAR)
Address: PID@exchange.vt.edu.
If you are on an ITAR related project, email sent to PID@vt.edu does NOT get sent to VT Google Apps, and instead everything goes directly to PID@exchange.vt.edu.
[edit] Managing Spam
[edit] Outlook 2013 Filter
- Create a new rule (Home Tab -> Rules -> Create Rule)
- Click Advanced Options
- In the Step 1 box, check with specific words in the message header
- In the Step 2 box, click specific words
- Enter X-Spam-Flag: YES in the text box and click Add
- You can add X-Gm-Spam: 1 as an additional option
- Click Next
- In the Step 1 box, check move to the specified folder
- In the Step 2 box, click specific folder and choose the folder (Junk E-mail is recommended)
- Click Finish and give it a name
VT Google Apps Mail Mailbox Management
Checking Spam in Your VT Google Apps Mail Account
Stopping Email from Going to Spam in VT Google Apps Mail
Managing Spam when Forwarding VT Google Apps Mail by Creating a Filter
